Healthdata Consulting S.r.l. offers a complete and integral system of services for the coordination of procedures required for educational events, including organization and logistics.
Complete organization of an event in all steps, from the strategic phase to the operational one: concept, location, stagecraft setup, communication equipment, video conferencing, technical support on site.
Our services in details.

  • Arranging CME Accreditation
  • Scientific secretary
    • Coordination of the sessions program
    • Invitation letters to speakers and follow up for accommodation, audio-visual requirements, etc.
    • Gathering of the scientific papers
    • Acceptance letters for scientific papers
    • Coordination of scientific sessions (oral and poster sessions)
    • Preparation and printing of Conference proceedings
    • CME procedures
  • Venue selection
    Talk to us about your needs and expectations, and we will propose you a wide choice of venues suitable for your meeting.
  • Contact handling
    Contacts with public authorities and agencies, suppliers, sponsors and speakers, participants are skillfully handled by us, so all you have to do is enjoy the event.
  • Exhibition Area Management
  • Technical services
    We offer rents of congress and conference equipment for congresses, seminars, symposia and other business and social events. Beside the equipment we also provide the technical personnel, that makes sure the equipment is suitably and correctly installed.
  • Support staff
  • Online and on-site registration
  • Grafic design and printing materials
    We develop customized graphical studies for the event and prepare all the printed materials required (schedules, registration forms, invitations, posters, etc.)
  • Planning and Budgeting
    As a full service PCO HealthData Consulting S.r.l. can manage your meeting throughout the whole process, from the early planning and budgeting stages to the final accounting.
    • Needs Analysis and Due-Diligence Studies
    • Bid Preparation
    • Critical Path/Timeline Development
    • Congress Promotion/ Attendance Building Marketing Plan
    • Budget Development & Monitoring
    • Accounting and Financial Reporting
    • Final Accounting
  • ePromotion
    Necessary in today’s world internet represents an excellent vehicle to communicate information to target audiences. Our usage of e-promotion is always appropriate and professional and we ensure efficient and effective services for all our epromotion needs.
  • Website design
    Our in-house design teams can generate and maintain a variety of different websites to suit different size societies and differing budgets.
    Supply and customization of congress material
    We supply and customize with specific logos all the material required for the meeting.
  • Before-congress secretarial work
    We take care of all the aspects of before-congress secretarial work; we register participants, clear correspondence in different languages, prepare the list of participants, etc.
  • Congress secretarial work
    We will put in place the reception, information office, guests’ and speakers’ assistance services and back office for the congress
  • Catering
    We organize lunches and gala-dinners to fulfil your requirements: from masked dinners to welcome cocktails, from quick lunches to dinners in the most prestigious location.
  • Equipment for rent
    We rent infrared equipment for simultaneous translation, audiovisuals, conference systems and computer equipment.
  • Hostesses
    All our hostesses are very experienced in the participants’ reception, assistance with slide projection, secretarial work, assistance in the conference hall.
  • Logistic management
    We take care of the hotel reservations through to the end; our commitment is to simplify and speed up the guests’ registration formalities.
  • Interpreters
    Our staff consist of interpreters with degrees in Interpreting and Translation and/or native speakers of all European and Oriental languages, all very experienced in consecutive, simultaneous and on-to-one translation.
  • Association management
    HealthData Consulting S.rl. helps you create a work approach and methodology while optimising time and resources. We manage association web sites and their communications with members, collects membership fees, maintains and is responsible for accounting books and prepares balance sheets, runs the membership database and handles correspondence. It also co-ordinates management boards and is the operating and consulting referral for the Association, enabling it to reach its specific goals as well as to manage public activities at an institutional level.
  • Fundraising & Sponsorship
    We recognize that sponsorship is necessary to help support society and conference activities. We have gathered considerable corporate intelligence in recent years and have ongoing sponsor relations with most of the major corporations active in a variety of health area.